BUILDING USE/EVENT AGREEMENT FOR: (Group/Artist Name; Event Name)

 

DATE/TIME/DESCRIPTION:

(Time of occupation, time of use, date(s) of event)

 

COLLECTIVE ARTS WILL PROVIDE:

(Negotiated; may include any of our house equipment, staffing)

 

(GROUP/ARTIST NAME) WILL PROVIDE:

(Negotiated. Specify ex: - equipment, special lighting, hospitality/food, staffing)

 

PROMOTION/MARKETING:

(Details on Event Registration and Marketing Needs submission - additional fees may apply)

 

COMPENSATION/ADMISSION:

(Negotiated.  May include “by donation” or a split, or flat fee)  

 

CONDUCT:

- (Group/Artist Name) will adhere to the CollECtive Arts Statement of Beliefs (see attached) in speech and conduct.

-Respect neighbors, staff, facility and equipment

-Noise level (DB reader should average 85dB; levels not to exceed “95 db”); quiet hours:  we request before 8am and after 9pm to go to “conversational level”.

 

PARKING:

Recommended parking, including temporary loading/unloading - refer to Parking Instructions document (see attached). All other parking is at your own risk.

 

FACILITY CLEAN UP/CHECKLIST:

Post Event Checklist is completed as agreed in Event Registration Form.  (See Attached)

 

INDEMNIFICATION: 

Artist does not hold CollECtive Arts liable for unauthorized use of facility or equipment.

 

DEPOSIT:

A deposit of $40 will be required as a retainer for the event, and will be deducted from the final cost, or returned upon the successful completion of the event, assuming no incidents have occurred that would damage property or equipment.  

 

CANCELATION:

(*48 hours prior notice for event cancelation, otherwise deposit is kept)

(*Bad weather policy: “Day of” cancellations due to bad weather are acceptable, and are up to the event organizer to make the decision. CollECtive Arts’ programming follows suit with Eau Claire Area School District - if school is canceled, our activities are canceled.)

 

FIRE CODE:

Keep obstructions from main doors and hallways for fire safety.  Do not temporarily store gear in exit paths during the event.  Occupancy should not exceed 130 persons.

 

INCIDENTS/DEVIATION FROM AGREEMENT:

Any incidents from inappropriate use of CollECtive Arts’ equipment or facility, or deviation from the agreement in any way may result in a denial of future facility usage.  In such cases, or if an accident happens involving equipment or the facility, the deposit will be kept to help pay for any damages.  

 

ACKNOWLEDGEMENT AND AUTHORIZATION 

By signing below I hereby agree with the above terms and conditions for financial distribution, utilizing CollECtive Arts’ property, and event management. I agree to take proper care of CollECtive Arts property and equipment, as though they were my own. I agree to uphold their standards for a God-honoring, family-friendly atmosphere with my words, actions, and my art. I understand that failing to meet these requirements could mean losing my ability to access or utilize CollECtive Arts’s ministry and art services in the future.

 

Printed Full name: ____________________________________________________________

 

Band/Performer Name (If Different): ______________________________________________

 

Signature: ______________________________________________ Date: _______________

 

(This is agreement is subject to change for future events)